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Old 08-23-2010, 05:25 PM   #376 (permalink)
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Chess Victoria Inc.
Agenda for Executive meeting #5 of 2009/2010 Executive.
Thursday 26 August 7pm Chess Ideas premises.


1. Open meeting

2. Apologies

3. Outwards correspondence
a. President’s e-mails.
b. E-mails received from TCA; response to be drafted by DG as per discussion at meeting.
c. Letter to ACF Treasurer; Norm Greenwood re ASTC levy. DG to draft.

4. To note events and decisions by other organisations:
a. Australian Championship 2012 bids on offer by 30 June 2010. CV decided to pursue their option to bid. Action: LS
b. Victorian OPEN 2010. LS and DG to follow-through with share of profit arrangements.
c. Victorian player of the month.
d. Others, to be advised by any Executive member at the meeting.
i. ACF delegate (LS). Table recent ACF minutes and resolutions.
ii. Olympic Appeal.
iii. Others

5. Report by Treasurer
a. ACF School Teams levy : Discussion is still work in progress. CV Treasurer to seek accounting report for ACF use of the tied levy.
b. Invoicing commercial coaching organisations for Zonals and Finals entries.
c. Record in the minutes all decisions regarding licensing of commercial coaches.
i. Sighting of i) WWC certificates, ii) Insurance covers.
d. Accounts status.
i. Treasurer report on collection of affiliation amounts in preparation for the November AGM.
ii. FIDE sponsorship not yet received.

6. Each member of the Executive has accepted the need to occupy an operational position on the attached Organisation chart. The Secretary to bring the chart up-to-date. This task remains open as a replacement Secretary is yet to be found.
i. LS reported on negotiations with a potential candidate.
ii. Visits made.
iii. Report on arrangements for Schools Finals trophies.
iv. Discuss arrangements for trophies for Teams Tournament.
v. CV chess clocks are heavily used and the pool needs to be reviewed to judge how many are sufficient to meet all casual demands.
1. Review clocks on loans.

7. Inwards Correspondence
a. Other.
8. Report on progress on the 2010 Team Championship.

9. Event-hostings; status review:
a. The Victorian Championship.
b. The Victorian Blitz. LS to request President of MCC issue flyers details date and prize-money.
c. The Victorian Interschool Finals. Dates and venues now set; listed on the CV web-site.
d. The Teams Championship.
e. The Australasian Masters (Incorp. The Victorian Masters). It remains an objective of the CV Executive to continue with this long-standing event. However, it remains necessary to achieve substantial external sponsorship to keep the finances of the event viable. Tournament Organiser Leonid Sandler to organize.
10. Follow-up on previous correspondence
11. Accept Minutes for June Executive meeting
12. Set next meeting date and location. 21 October 2010 .
13. Close meeting.
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Old 08-29-2010, 12:35 AM   #377 (permalink)
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Chess Victoria Inc.
Minutes for Executive meeting #5 of 2009/2010 Executive.
Thursday 26 August; Chess Ideas premises.
1. Open meeting
7.10pm
2. Apologies All attending
3. Outwards correspondence
a. President’s e-mails.
A number of President reports issued since the previous meeting and the next is due straight after the Vic Championships.
b. E-mails received from TCA; response to be drafted by DG as per discussion at meeting. Carry over
c. Letter to ACF Treasurer; Norm Greenwood re ASTC levy. DG to draft. Sent; but no formal response received.
4. To note events and decisions by other organisations:
a. Australian Championship 2012 bids on offer by 30 June 2010. CV decided to pursue their option to bid. Action: LS.
ACF advised that CV Bid is not accepted.
b. Victorian OPEN 2010. LS and DG to follow-through with share of profit arrangements. Additional information to be sought from the host Club on entry details (flyer vis-a-vis web-page); trophy costs.
c. Victorian player of the month. For July...Guy West selected.
d. Others, to be advised by any Executive member at the meeting.
i. ACF delegate (LS).
Table recent ACF minutes and resolutions. Executive requested that the delegate table all relevant documentation received from the ACF.
ii. Olympic Appeal. Approved for $500; 2 non-voting due to personal interest.
iii. President attended an event at Billanook College.
iv. President attended the Best in the West tournament as a visitor.

5. Report by Treasurer
a. ACF School Teams levy : CV Treasurer to seek accounting report for ACF use of the tied levy.
1)Treasurer reported that the ACF have not formally responded to his request. CV Executive voted in the affirmative to sign the cheque and release to the ACF upon receipt of answers to the questions to be redrafted for signature of the CV President. 2) Treasurer foreshadowed that he would be moving that the 2011 levy payment would be contingent on ACF replying to his full list of concerns in the original letter.
b. Invoicing commercial coaching organisations for Zonals and Finals entries. In hand.
c. Record in the minutes all decisions regarding licensing of commercial coaches.
i. Sighting of i) WWC certificates, ii) Insurance covers.
LS reported only one certificate remains outstanding to be presented.
d. Accounts status.
i.
Treasurer report on collection of affiliation amounts in preparation for the November AGM. Requests for declarations have been sent; awaiting response and invoicing. DCC contact details to be presented to the Treasurer.
ii. FIDE sponsorship not yet received. Remains hostage with the ACF.

6. Each member of the Executive has accepted the need to occupy an operational position on the attached Organisation chart. The Secretary to bring the chart up-to-date. This task remains open as a replacement Secretary is yet to be found.
i. LS reported on negotiations with a potential candidate.


iii. Report on arrangements for Schools Finals trophies.
iv. Discuss arrangements for trophies for Teams Tournament.
v. CV chess clocks are heavily used and the pool needs to be reviewed to judge how many are sufficient to meet all casual demands.
1. Review clocks on loans.

7. Inwards Correspondence
a. Other.
MCC requested support for the Cup Week-ender. CV Executive to request a copy of the proposed MCC budget for this event.


9. Event-hostings; status review:
a. The Victorian Championship.
Final round Saturday 28/8/10.
b. The Victorian Blitz. LS to request President of MCC issue flyers details date and prize-money. MCC President has promised a flyer to be produced.
c. The Victorian Interschool Finals. Dates and venues now set; listed on the CV web-site. On target. DH to expedite trophy purchase.
d. The Teams Championship. On target.
e. The Australasian Masters (Incorp. The Victorian Masters). It remains an objective of the CV Executive to continue with this long-standing event. However, it remains necessary to achieve substantial external sponsorship to keep the finances of the event viable. Tournament Organiser Leonid Sandler to organize. CV Executive voted to continue support at the level of last year by rolling the Victorian Masters into this composite event.
10. Accepted Minutes for June Executive meeting
11. Set next meeting date and location. 21 October 2010 .
12. Close meeting. 9.40pm
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Old 08-30-2010, 07:45 AM   #378 (permalink)
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Originally Posted by JaK
I think it's MOZ but I am not sure!
The ip address is actually based in Tasmania, but does not match Kevin's or Phil's - or MOZ's. Presumably Victorians can get Tassie based ip addresses depending on who their internet service provider is.
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Old 08-30-2010, 03:09 PM   #379 (permalink)
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Originally Posted by Comeback Kid View Post
The ip address is actually based in Tasmania, but does not match Kevin's or Phil's - or MOZ's. Presumably Victorians can get Tassie based ip addresses depending on who their internet service provider is.
It's the content and its importance that makes me believe that the CV executive would not trust this sensitive (until its publication that is) document to anyone other than 1) a member of CV in which case there would be no need for the particular person to use his real name instead of using the sobriquet "Sobriquet"! or 2) someone who's trusted by the CV executive that would do the clerical job. I thought (without being sure as I stated in my original post) that that person might have been MOZ (i) due to the fact that MOZ is trusted (and justifiably so) by the Executive due to his position as member of the previous administration (ii) due to his actual participation in initial meetings of the present administration in order to assist the present treasurer in getting acquainted with his duties (iii) due to his style of annotating texts by using the grey shade (iv) due to his fancying himself of being some kind of a polyglote (he is not) using latin, Greek and as in this case French terms and (v) last but not least the fact that MOZ usually enjoys exhibiting an inside knowledge of situations, and why not since he was, is and hopefully will be successfully involved in future State and Club administrations.

PS1: oooops before I had time to read this posted text to see what it looked like from an aesthetic point of view... BUZZ goes the phone: "Listen carefully says my friend! In your
Originally Posted by JaK
1) a member of CV in which case there would be no need for the particular person to use his real name instead of using the sobriquet "Sobriquet"!
add a her next to his said emphatically my friend on the other end of the line... "But there aren't any representatives of the fairer sex in the CV executive" I tried to say, but "shut up and do it!" my friend concluded! My friend is a reliable source, and after all, the inclusion of a harmless adjective wouldn't really hurt, or would it?

so here it goes:1) a member of CV in which case there would be no need for the particular person to use his/her real name instead of using the sobriquet "Sobriquet"!

PS2: What the heck, why do I have to get into another arguement? I stick with my initial which is "I think Sobriquet is MOZ but I am not sure!" so much for my source!

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Old 08-30-2010, 06:57 PM   #380 (permalink)
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Originally Posted by JaK View Post
It's the content and its importance that makes me believe that the CV executive would not trust this sensitive (until its publication that is) document to anyone other than 1) a member of CV in which case there would be no need for the particular person to use his real name instead of using the sobriquet "Sobriquet"! or 2) someone who's trusted by the CV executive that would do the clerical job. I thought (without being sure as I stated in my original post) that that person might have been MOZ (i) due to the fact that MOZ is trusted (and justifiably so) by the Executive due to his position as member of the previous administration (ii) due to his actual participation in initial meetings of the present administration in order to assist the present treasurer in getting acquainted with his duties (iii) due to his style of annotating texts by using the grey shade (iv) due to his fancying himself of being some kind of a polyglote (he is not) using latin, Greek and as in this case French terms and (v) last but not least the fact that MOZ usually enjoys exhibiting an inside knowledge of situations, and why not since he was, is and hopefully will be successfully involved in future State and Club administrations.

PS1: oooops before I had time to read this posted text to see what it looked like from an aesthetic point of view... BUZZ goes the phone: "Listen carefully says my friend! In your add a her next to his said emphatically my friend on the other end of the line... "But there aren't any representatives of the fairer sex in the CV executive" I tried to say, but "shut up and do it!" my friend concluded! My friend is a reliable source, and after all, the inclusion of a harmless adjective wouldn't really hurt, or would it?

so here it goes:1) a member of CV in which case there would be no need for the particular person to use his/her real name instead of using the sobriquet "Sobriquet"!

PS2: What the heck, why do I have to get into another arguement? I stick with my initial which is "I think Sobriquet is MOZ but I am not sure!" so much for my source!
Perhaps it is him, I don't know - but the ip address wasn't a match.
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Old 08-31-2010, 06:36 AM   #381 (permalink)
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Originally Posted by Comeback Kid View Post
Perhaps it is him, I don't know - but the ip address wasn't a match.
hmm possible connections b/n Rochester Rd and Tassie?
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Old 08-31-2010, 06:56 AM   #382 (permalink)
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Originally Posted by JaK View Post
hmm possible connections b/n Rochester Rd and Tassie?
I shouldn't probably reveal this ..

..but , i have it on some authority that a crack drilling team from BHCC in conjunction with a major construction firm are currently covertly working on an underground tunnel linking Box Hill direct to Hobart .
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Old 08-31-2010, 12:25 PM   #383 (permalink)
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Originally Posted by Axiom View Post
I shouldn't probably reveal this ..

..but , i have it on some authority that a crack drilling team from BHCC in conjunction with a major construction firm are currently covertly working on an underground tunnel linking Box Hill to Hobart .
That's silly on their behalf; Box Hill to Danenport or even Burnie could have been easier and cheaper!
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Old 08-31-2010, 05:54 PM   #384 (permalink)
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Originally Posted by JaK View Post
... from Box Hill to Davenport...
Or from breakfast to the only-gay-in-the-village.
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Old 09-01-2010, 11:32 AM   #385 (permalink)
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Originally Posted by Sobriquet View Post
Chess Victoria Inc.
Minutes for Executive meeting #5 of 2009/2010 Executive.
Thursday 26 August; Chess Ideas premises.
1. Open meeting 7.10pm
2. Apologies All attending
3. Outwards correspondence
a. President’s e-mails. A number of President reports issued since the previous meeting and the next is due straight after the Vic Championships.
b. E-mails received from TCA; response to be drafted by DG as per discussion at meeting. Carry over
c. Letter to ACF Treasurer; Norm Greenwood re ASTC levy. DG to draft. Sent; but no formal response received.
4. To note events and decisions by other organisations:
a. Australian Championship 2012 bids on offer by 30 June 2010. CV decided to pursue their option to bid. Action: LS. ACF advised that CV Bid is not accepted.
b. Victorian OPEN 2010. LS and DG to follow-through with share of profit arrangements. Additional information to be sought from the host Club on entry details (flyer vis-a-vis web-page); trophy costs.
c. Victorian player of the month. For July...Guy West selected.
d. Others, to be advised by any Executive member at the meeting.
i. ACF delegate (LS). Table recent ACF minutes and resolutions. Executive requested that the delegate table all relevant documentation received from the ACF.
ii. Olympic Appeal. Approved for $500; 2 non-voting due to personal interest.
iii. President attended an event at Billanook College.
iv. President attended the Best in the West tournament as a visitor.

5. Report by Treasurer
a. ACF School Teams levy : CV Treasurer to seek accounting report for ACF use of the tied levy. 1)Treasurer reported that the ACF have not formally responded to his request. CV Executive voted in the affirmative to sign the cheque and release to the ACF upon receipt of answers to the questions to be redrafted for signature of the CV President. 2) Treasurer foreshadowed that he would be moving that the 2011 levy payment would be contingent on ACF replying to his full list of concerns in the original letter.
b. Invoicing commercial coaching organisations for Zonals and Finals entries. In hand.
c. Record in the minutes all decisions regarding licensing of commercial coaches.
i. Sighting of i) WWC certificates, ii) Insurance covers. LS reported only one certificate remains outstanding to be presented.
d. Accounts status.
i. Treasurer report on collection of affiliation amounts in preparation for the November AGM. Requests for declarations have been sent; awaiting response and invoicing. DCC contact details to be presented to the Treasurer.
ii. FIDE sponsorship not yet received. Remains hostage with the ACF.

6. Each member of the Executive has accepted the need to occupy an operational position on the attached Organisation chart. The Secretary to bring the chart up-to-date. This task remains open as a replacement Secretary is yet to be found.
i. LS reported on negotiations with a potential candidate.

iii. Report on arrangements for Schools Finals trophies.
iv. Discuss arrangements for trophies for Teams Tournament.
v. CV chess clocks are heavily used and the pool needs to be reviewed to judge how many are sufficient to meet all casual demands.
1. Review clocks on loans.
7. Inwards Correspondence
a. Other. MCC requested support for the Cup Week-ender. CV Executive to request a copy of the proposed MCC budget for this event.


9. Event-hostings; status review:
a. The Victorian Championship. Final round Saturday 28/8/10.
b. The Victorian Blitz. LS to request President of MCC issue flyers details date and prize-money. MCC President has promised a flyer to be produced.
c. The Victorian Interschool Finals. Dates and venues now set; listed on the CV web-site. On target. DH to expedite trophy purchase.
d. The Teams Championship. On target.
e. The Australasian Masters (Incorp. The Victorian Masters). It remains an objective of the CV Executive to continue with this long-standing event. However, it remains necessary to achieve substantial external sponsorship to keep the finances of the event viable. Tournament Organiser Leonid Sandler to organize. CV Executive voted to continue support at the level of last year by rolling the Victorian Masters into this composite event.
10. Accepted Minutes for June Executive meeting
11. Set next meeting date and location. 21 October 2010 .
12. Close meeting. 9.40pm
Was there any resolution or discussion regarding the stouch between the ACF and CV over unpaid fees?
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Old 09-01-2010, 11:39 AM   #386 (permalink)
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Originally Posted by Noddy View Post
Was there any resolution or discussion regarding the stouch between the ACF and CV over unpaid fees?
5A1 in your own quote answers your question, but if their Paul Hogan's crew who knows what may happen
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Old 09-10-2010, 04:43 PM   #387 (permalink)
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Originally Posted by Noddy View Post
Was there any resolution or discussion regarding the stouch between the ACF and CV over unpaid fees?
5(a) now resolved upon satisfactory answers from the ACF.
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Old 10-26-2010, 04:04 PM   #388 (permalink)
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Default October meeting of CV Executive.

Chess Victoria Inc.
Minutes of Executive meeting #6 of 2009/2010 Executive.
Thursday 21 October 7pm Chess Ideas premises.

1. Open meeting 7.06pm. The Chairman welcomed the President of Frankston Chess Club, Russell de la Lande as an observer.
2. Apologies: Darryl Johansen until 7.30pm, David Grenness until 8pm. The Chairman advised that the Treasurer has submitted his resignation.
3. Outwards correspondence
a. Newsletters distributed through CV News e-mail facility. Multiple sent.
b. E-mails received from TCA; response to be drafted by DG as per discussion at meeting #4 (c.o). Held over.
c. Payment of Levies to ACF Treasurer. Done.
4. To note events and decisions by other organisations:
a. Australian Championship 2012 bids invited by ACF. W.i.p. for CV.
b. Victorian player of the month. The two winners of the Vic Country Championship.
c. Others, to be advised by any Executive member at the meeting.
i. ACF delegate (LS). Table recent ACF minutes and resolutions. Phone conference postponed due to NSW delegates attending else.
ii. Re-affiliation of Clubs. W.i.p.

5. Report by Treasurer
a. ACF School Teams levy . Paid.
b. Invoicing commercial coaching organisations for Zonals and Finals entries. To be actioned by LS.
c. Record in the minutes all decisions regarding licensing of commercial coaches.
i. Sighting of i) WWC certificates, ii) Insurance covers.
iii) ABN optional. No new business.
d. Accounts status.
i. Treasurer report on collection of affiliation amounts in preparation for the November AGM. Action transferred to LS.
ii. FIDE sponsorship .. received? Yes.

6. Each member of the Executive has accepted the need to occupy an operational position on the attached Organisation chart. The Secretary to bring the chart up-to-date. This task remains open as a replacement Secretary is yet to be found.
i. LS reported on negotiations with a potential candidate.
Role will be carried out by David Hacche.
ii. Visits made. Verbal reports.
iii. Report on arrangements for Schools Finals trophies. Complete.
iv. Discuss arrangements for trophies for Teams Tournament. In hand, LS and DH.
v. CV chess clocks are heavily used and the pool needs to be reviewed to judge how many are sufficient to meet all casual demands. Complete.
1. Review clocks on loans. Done.

7. Inwards Correspondence
a. Other.
MCC re Cup Week-ender.
8. Report on progress on the 2010 Team Championship. On target.

9. Event-hostings; status review:
a. The Victorian Championship. Complete.
b. The Victorian Blitz. MCC have issued brochures.
c. The Victorian Interschool Finals. Dates and venues now set; listed on the CV web-site. Complete. Expense claims to be documented, tabled and claimed.
d. The Teams Championship. Details of forfeits by CK to be reported.
e. The Australasian Masters (Incorp. The Victorian Masters). It remains an objective of the CV Executive to continue with this long-standing event. However, it remains necessary to achieve substantial external sponsorship to keep the finances of the event viable. Tournament Organiser Leonid Sandler to organize.
10. Follow-up on previous correspondence.
11. Issue papers for AGM.
DH and LS to action.
12. Accept Minutes for June Executive meeting. Accepted.
13. Handover of Treasurer documentation to LS.
a. Cheque books
b. Recent transaction lists
c. Outstanding correspondence
d. Advice on reporting approach to the AGM
e. Advice on auditing for 2009/2010 year.
14. Set next meeting date and location.
15. Close meeting.
8.45pm
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Old 10-27-2010, 11:32 AM   #389 (permalink)
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Just a couple of things.

Who is the chairman? I thought that Russell de la Lande was going to be chairman this year.

Why is re-affiliation of clubs a work in progress? Don't clubs just automatically re-affiliate or are no longer part of the organisation?

Is the President now also taking on the role of treasurer? Won't this be too much for someone who is already doing much for the organisation?

I am sad to see David resign as he represents an independent view on the committee, not tied by links to coaching companies or the larger chess clubs. I hope someone will step in to fill his position as Treasurer seems a vital position in the organisation.
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Old 10-27-2010, 02:54 PM   #390 (permalink)
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Originally Posted by mowcop View Post
Just a couple of things.

Who is the chairman? I thought that Russell de la Lande was going to be chairman this year.
He was certainly elected Chairman of the AGM, but I think that is the boundary. Based on practice I have seen over 15 years, the President chairs the Executive meetings.

Originally Posted by mowcop View Post
Why is re-affiliation of clubs a work in progress? Don't clubs just automatically re-affiliate or are no longer part of the organisation?
This is an easy question Carl.
First step is to ask clubs how many members they are declaring for the year.
Step 2 is CV invoices the Club based on the number of members declared.
Step 3 Clubs pay the Affiliation Invoice.
Step 4 is usually follow-up for any delays in the process.

Originally Posted by mowcop View Post
Is the President now also taking on the role of treasurer? Won't this be too much for someone who is already doing much for the organisation?
I am sure if he had his druthers then he would have another solution. But in this case, the buck stops with the Sandman until he can find another solution.



Originally Posted by mowcop View Post
I am sad to see David resign as he represents an independent view on the committee, not tied by links to coaching companies or the larger chess clubs. I hope someone will step in to fill his position as Treasurer seems a vital position in the organisation.
Agree on all this except the 'larger' comment. Actually, FCC is probably the second largest as a Club since their regeneration.

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