October meeting of CV Executive.
Chess Victoria Inc.
Minutes of Executive meeting #6 of 2009/2010 Executive.
Thursday 21 October 7pm Chess Ideas premises.
1. Open meeting 7.06pm. The Chairman welcomed the President of Frankston Chess Club, Russell de la Lande as an observer.
2. Apologies: Darryl Johansen until 7.30pm, David Grenness until 8pm. The Chairman advised that the Treasurer has submitted his resignation.
3. Outwards correspondence
a. Newsletters distributed through CV News e-mail facility. Multiple sent.
b. E-mails received from TCA; response to be drafted by DG as per discussion at meeting #4 (c.o). Held over.
c. Payment of Levies to ACF Treasurer. Done.
4. To note events and decisions by other organisations:
a. Australian Championship 2012 bids invited by ACF. W.i.p. for CV.
b. Victorian player of the month. The two winners of the Vic Country Championship.
c. Others, to be advised by any Executive member at the meeting.
i. ACF delegate (LS). Table recent ACF minutes and resolutions. Phone conference postponed due to NSW delegates attending else.
ii. Re-affiliation of Clubs. W.i.p.
5. Report by Treasurer
a. ACF School Teams levy . Paid.
b. Invoicing commercial coaching organisations for Zonals and Finals entries. To be actioned by LS.
c. Record in the minutes all decisions regarding licensing of commercial coaches.
i. Sighting of i) WWC certificates, ii) Insurance covers. iii) ABN optional. No new business.
d. Accounts status.
i. Treasurer report on collection of affiliation amounts in preparation for the November AGM. Action transferred to LS.
ii. FIDE sponsorship .. received? Yes.
6. Each member of the Executive has accepted the need to occupy an operational position on the attached Organisation chart. The Secretary to bring the chart up-to-date. This task remains open as a replacement Secretary is yet to be found.
i. LS reported on negotiations with a potential candidate. Role will be carried out by David Hacche.
ii. Visits made. Verbal reports.
iii. Report on arrangements for Schools Finals trophies. Complete.
iv. Discuss arrangements for trophies for Teams Tournament. In hand, LS and DH.
v. CV chess clocks are heavily used and the pool needs to be reviewed to judge how many are sufficient to meet all casual demands. Complete.
1. Review clocks on loans. Done.
7. Inwards Correspondence
a. Other. MCC re Cup Week-ender.
8. Report on progress on the 2010 Team Championship. On target.
9. Event-hostings; status review:
a. The Victorian Championship. Complete.
b. The Victorian Blitz. MCC have issued brochures.
c. The Victorian Interschool Finals. Dates and venues now set; listed on the CV web-site. Complete. Expense claims to be documented, tabled and claimed.
d. The Teams Championship. Details of forfeits by CK to be reported.
e. The Australasian Masters (Incorp. The Victorian Masters). It remains an objective of the CV Executive to continue with this long-standing event. However, it remains necessary to achieve substantial external sponsorship to keep the finances of the event viable. Tournament Organiser Leonid Sandler to organize.
10. Follow-up on previous correspondence.
11. Issue papers for AGM. DH and LS to action.
12. Accept Minutes for June Executive meeting. Accepted.
13. Handover of Treasurer documentation to LS.
a. Cheque books
b. Recent transaction lists
c. Outstanding correspondence
d. Advice on reporting approach to the AGM
e. Advice on auditing for 2009/2010 year.
14. Set next meeting date and location.
15. Close meeting. 8.45pm
|