Chess Victoria Inc.
Minutes for Executive meeting #5 of 2009/2010 Executive.
Thursday 26 August; Chess Ideas premises.
1. Open meeting 7.10pm
2. Apologies All attending
3. Outwards correspondence
a. President’s e-mails. A number of President reports issued since the previous meeting and the next is due straight after the Vic Championships.
b. E-mails received from TCA; response to be drafted by DG as per discussion at meeting. Carry over
c. Letter to ACF Treasurer; Norm Greenwood re ASTC levy. DG to draft. Sent; but no formal response received.
4. To note events and decisions by other organisations:
a. Australian Championship 2012 bids on offer by 30 June 2010. CV decided to pursue their option to bid. Action: LS. ACF advised that CV Bid is not accepted.
b. Victorian OPEN 2010. LS and DG to follow-through with share of profit arrangements. Additional information to be sought from the host Club on entry details (flyer vis-a-vis web-page); trophy costs.
c. Victorian player of the month. For July...Guy West selected.
d. Others, to be advised by any Executive member at the meeting.
i. ACF delegate (LS). Table recent ACF minutes and resolutions. Executive requested that the delegate table all relevant documentation received from the ACF.
ii. Olympic Appeal. Approved for $500; 2 non-voting due to personal interest.
iii. President attended an event at Billanook College.
iv. President attended the Best in the West tournament as a visitor.

5. Report by Treasurer
a. ACF School Teams levy : CV Treasurer to seek accounting report for ACF use of the tied levy. 1)Treasurer reported that the ACF have not formally responded to his request. CV Executive voted in the affirmative to sign the cheque and release to the ACF upon receipt of answers to the questions to be redrafted for signature of the CV President. 2) Treasurer foreshadowed that he would be moving that the 2011 levy payment would be contingent on ACF replying to his full list of concerns in the original letter.
b. Invoicing commercial coaching organisations for Zonals and Finals entries. In hand.
c. Record in the minutes all decisions regarding licensing of commercial coaches.
i. Sighting of i) WWC certificates, ii) Insurance covers. LS reported only one certificate remains outstanding to be presented.
d. Accounts status.
i. Treasurer report on collection of affiliation amounts in preparation for the November AGM. Requests for declarations have been sent; awaiting response and invoicing. DCC contact details to be presented to the Treasurer.
ii. FIDE sponsorship not yet received. Remains hostage with the ACF.

6. Each member of the Executive has accepted the need to occupy an operational position on the attached Organisation chart. The Secretary to bring the chart up-to-date. This task remains open as a replacement Secretary is yet to be found.
i. LS reported on negotiations with a potential candidate.

iii. Report on arrangements for Schools Finals trophies.
iv. Discuss arrangements for trophies for Teams Tournament.
v. CV chess clocks are heavily used and the pool needs to be reviewed to judge how many are sufficient to meet all casual demands.
1. Review clocks on loans.
7. Inwards Correspondence
a. Other. MCC requested support for the Cup Week-ender. CV Executive to request a copy of the proposed MCC budget for this event.


9. Event-hostings; status review:
a. The Victorian Championship. Final round Saturday 28/8/10.
b. The Victorian Blitz. LS to request President of MCC issue flyers details date and prize-money. MCC President has promised a flyer to be produced.
c. The Victorian Interschool Finals. Dates and venues now set; listed on the CV web-site. On target. DH to expedite trophy purchase.
d. The Teams Championship. On target.
e. The Australasian Masters (Incorp. The Victorian Masters). It remains an objective of the CV Executive to continue with this long-standing event. However, it remains necessary to achieve substantial external sponsorship to keep the finances of the event viable. Tournament Organiser Leonid Sandler to organize. CV Executive voted to continue support at the level of last year by rolling the Victorian Masters into this composite event.
10. Accepted Minutes for June Executive meeting
11. Set next meeting date and location. 21 October 2010 .
12. Close meeting. 9.40pm