Sobriquet

Chess Victoria Inc.
Agenda for Executive meeting #2 of 2009/2010 Executive. Thursday 11th February 7pm Chess Ideas premises.

1. Open meeting
2. Apologies
3. Outwards correspondence
a. To note invitation to Clubs to host CV events in 2010.
4. To note achievements
a. Web-site changes to current version
i. Upgrade frequency and timeliness of providing content to the web-master
ii. Include additional calendar information from Clubs
iii. Test of weekly e-mail to CV list detailing forthcoming diary events.

b. Others, to be advised by each Executive member at the meeting.
5. Handover of Treasurer papers and resolution of issues. On target?
6. Report by Treasurer on
a. 2010 budget
b. Expenditure and Receipts to target
c. Other issues.
7. Each member of the Executive has accepted the need to occupy an operational position on the attached Organisation chart. The Secretary to bring the chart up-to-date. This task remains open as the Secretary has tendered his resignation due to relocation to W.A. New task is to appoint a replacement Secretary.
8. The rental agreement with the Canterbury Juniors Chess Club lapsed on the 31st of December and was not renewed. Process and responsibility needs to be decided for the following bundle of tasks
a. Clock maintenance and repair
b. Clocks on loan to Clubs service
c. Trophy purchase and engravings
d. Venue available at no charge to run licenced Interschool events
e. Venue available for CV events
f. Tournament Organiser of the Victorian junior titles events
g. Tournament Organiser of the Victorian Open week-ender
h. Equipment storage. One aspect this has progressed as negotiations with the President of the Melbourne Chess Club have been held, in regard to storage of CV trophies, famous signed scoresheets, and other significant memorabilia, and the solution could be to incorporate these items into MCC display cabinets. The Executive to consider approval-in-principle of this element of the issue #8. Another aspect is storage of second-hand book donations from time to time from widows. Approval-in-principle to store these in an existing facility at the Box Hill Chess Club (no charge). The current bookshelves at BHCC have second-hand-books on free loan and honour system lending.
It is clear Clubs wanted some of these opportunities to be advertised for bids. .
Action necessary to seek expressions of interest from Clubs to be involved in the provision of these services. Appointment of Action Officer on this task.

9. Inwards Correspondence
a. From David Cordover; re web-site offer.
b. Other
10. Report on progress to establish Tournament Manager and Process document for the 2010 Team Championship.
11. Inward correspondence.

12. Action necessary to seek expressions of interest from Clubs to be involved in the provision of event-hostings. Appointment of Action Officer on this task. Leonid Sandler to action for

i. The Victorian Championship
ii. The Victorian Open
iii. The Victorian Blitz
iv. The Victorian Interschool Finals
v. The Victorian Junior Titles
vi. The Teams Championship.
The CV preferred position if for Clubs to run many of these events so that any profits end in Club books. If no Club bids for an event, then the next preferred option is to offer the events to suitable individual promoters. The default fall-back position is that CV will act as tournament organiser and pay for the management of the event. Likely that CV will run i) iii) iv).vi)


13. Set next meeting date and location.
14. Close meeting