MOZ

The promised minutes (agenda points in black font, decisions and notes in coloured font):

Chess Victoria Inc.
Minutes for Executive meeting #1 of 2009/2010 Executive. 23/12/2009
Minute taker: Trevor Stanning
1. Open meeting 7.05pm
2. Apologies: Jamie Kenmure
3. Outwards correspondence
a. Noted Presidents bulletin #1 for this year
4. Confirmed decisions taken
a. Web-site changes to current version
i. Upgrade frequency and timeliness of providing content to the web-master
ii. Review navigation
iii. Continue use until a resource identified who is will to volunteer to build, migrate, and manage a replacement web-site.
iv. Added. Noted decision that the building of invoicing and booking functionality, for Interschool events, has been declared out-of-scope for any review of the CV web-site.
v. <Additional design notes at the foot of these Minutes.>
b. Advise ATO our updated business location, contact number, public officer, and mailing address. Probably similar action required with Victorian Consumer Affairs. Agree. Action Dave Grenness.
c. Noted appointed Carl Gorka to have authority to be Tournament manager of the 2010 Team Championship. Agreed. Action Leonid Sandler. <Most of the new Executive were unaware of the two options presented to the Presidents meeting, and there was a need get the Gorka proposal understood by the newcomers. The agenda item was probably too presumptive. The minutes call for a review point on tournament structure and plans at the end of January. If that structure is to be pursued then a Tournament Organiser needs to be found/appointed.
It seems that Interclub cannot be resurrected because of the fundamental flaw that conflicts with 'Club nights' and scheduled Club calendar events have left no available time-slots. On the other hand, the Teams Competition proposed monthly games, and has the need to find a suitable time for only two Clubs at a time; and all this seemed much more manageable.
If a structure document can be given to a tournament organiser, as of 1/2/10, then there are improved prospects of success.>
d. Paid out Australasian Masters prizes and costs as per budget agreed earlier this year.
5. Handover of Treasurer papers and orientation. On target? Intention to go close to finishing this task after the Executive meeting.
6. Each member of the Executive is required to occupy an operational position on the attached Organisation chart. Executive Members to advise their personal selection. Darryl Johansen =Clubs Liaison Officer; David Hacche=Trophies Officer; Leonid Sandler and Darryl Johansen=Directors Junior Chess; Victor Kildisas=Arbiter; Trevor Stanning =Newsletter Editor and Archivist. Second, the Secretary to bring the chart up-to-date. Action Jamie Kenmure.Third, Executive members to note that each position on the chart has an accompanying job description, originally drafted by Gary Wastell; samples provided. Noted.
7. The rental agreement with the Canterbury Juniors Chess Club lapses on the 31st of December. The agreement essentially bundled a collection of tasks
a. Clock maintenance and repair
b. Clocks on loan to Clubs service
c. Trophy purchase and engravings
d. Venue available at no charge to run licensed Interschool events
e. Venue available for CV events
f. Tournament Organiser of the Victorian junior titles events.
g. Tournament Organiser of the Victorian OPEN.
h. Tournament Organiser of the Victorian Championship.
i. Equipment storage
j. It is clear Clubs want this opportunity to be advertised for bids. Likely to be no bundled solution. Leonid Sandler to action f. g. and h.

k. Action necessary to seek expressions of interest from Clubs to be involved in the provision of these services. Appointment of Action Officer on this task. Leonid Sandler to action for

i. The Victorian Championship
ii. The Victorian Open
iii. The Victorian Blitz
iv. The Victorian Interschool
v. The Victorian Junior Titles
vi. The Teams Championship.
The CV preferred position is for Clubs to run many of these events so that any profits end in Club books. If no Club bids for an event, then the next preferred option is to offer the events to suitable individual promoters. The default fall-back position is that CV will act as tournament organiser and pay for the management of the event.



8. Inwards Correspondence
a. From David Cordover; re web-site offer.
b. Other
9. Set next meeting date and location. Thursday 11th February 7pm Chess Ideas premises.
10. Close meeting 9pm.







DESIGN Notes identified in discussion for item 4a. above
1. Suggestions for additional content of the CV web-site, such as
a. How to conduct fund-raisers;
b. How to write the Constitution for a new chess club;
c. How to find your rating and how ratings are calculated;
d. Contacts for assistance on specialist club administration areas
should be seen achievable by input to the current web-site. See for example the current ‘Working with Children’ material on the web-site. The newly appointed Club Liaison Officer (Darryl Johansen) will survey this type of suggestion on his visits schedule.
2. Suggestion for a common IT infrastructure to be provided to smaller clubs who have not yet started to use web-services was expressed. See current offer from Chess World, which may satisfy any candidates for this facility.
3. Load of calendars for CV events, ACF events, and Club events is proceeding as the information comes to hand. The aim remains the same; to have a single point of reference where clashes of chess initiatives can be minimised. The current web-site meets this objective when all data is loaded. Resolved that all major and non-major events will be loaded for completeness.
4. The President advised the CV Treasurer that the consensus was that the $3000 budget item for a new web-site should be taken out of the current budget. Most issues identified arose from (lack of) provision of timely-content rather than lack of web-site functionality.

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FReedom though Fischer-Random chess to enjoy the whole game.