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**MOZ** · 12-24-2009, 09:47 AM

Here is the agenda constructed by the President to conduct the first formal Executive meeting of the new Chess Victoria Committee.

Chess Victoria Inc.
Agenda for Executive meeting #1 of 2009/2010 Executive.
Minute taker: Secretary
1. Open meeting
2. Apologies
3. Outwards correspondence
a. To note Presidents bulletin #1 for this year
4. To confirm decisions taken
a. Web-site changes to current version
i. Upgrade frequency and timeliness of providing content to the web-master
ii. Review navigation
iii. Continue use until a resource identified who is will to volunteer to build, migrate, and manage a replacement web-site.
iiii. Note decision that the building of invoicing and booking functionality, for Interschool events, has been declared out-of-scope for any review of the CV web-site.
b. Advise ATO our updated business location, contact number, public officer, and mailing address. Probably similar action required with Victorian Consumer Affairs.
c. Note appointed Carl Gorka to have authority to be Tournament manager of the 2010 Team Championship.
d. Paid out Australasian Masters prizes and costs as per budget agreed earlier this year.
5. Handover of Treasurer papers and orientation. On target?
6. Each member of the Executive is required to occupy an operational position on the attached Organisation chart. Executive Members to advise their personal selection. Second, the Secretary to bring the chart up-to-date. Third, Executive members to note that each position on the chart has an accompanying job description, originally drafted by Gary Wastell; samples provided.
7. The rental agreement with the Canterbury Juniors Chess Club lapses on the 31st of December. The agreement essentially bundled a collection of tasks
a. Clock maintenance and repair
b. Clocks on loan to Clubs service
c. Trophy purchase and engravings
d. Venue available at no charge to run licenced Interschool events
e. Venue available for CV events
f. Tournament Organiser of the Victorian junior titles events
g. Tournament Organiser of the Victorian Open week-ender
h. Equipment storage
It is clear Clubs want this opportunity to be advertised for bids. Likely to be no bundled solution.
Action necessary to seek expressions of interest from Clubs to be involved in the provision of these services. Appointment of Action Officer on this task.

8. Inwards Correspondence
a. From David Cordover; re web-site offer.
b. Other
9. Set next meeting date and location.
10. Close meeting

I was attending as an observer to complete the handover of financial artefacts to Treasurer, David Grenness, and ended up as Minute taker as Jamie Kenmure sent his apologies caused by a family emergency.

Listening to the discussion I was impressed by quick start of individual Committee members who had accepted new operational roles on the organisation chart and advised of their progress before this first meeting.

MOZ*

ps The Committee has the option to use a free Google calendar software application. This calendar can easily 'bolt on' to any existing web-site and changing to this free Google option needs a bit of examination as to best timing.

12-24-2009, 09:47 AM	#171 (permalink)
MOZ Volunteer Join Date: Jul 2007 Location: Ozchess is the marginalised cyber-spot where cc-Mods choose to engage with cc-banned posters. Posts: 3,540	The first formal meeting of the new Executive Here is the agenda constructed by the President to conduct the first formal Executive meeting of the new Chess Victoria Committee. Chess Victoria Inc. Agenda for Executive meeting #1 of 2009/2010 Executive. Minute taker: Secretary 1. Open meeting 2. Apologies 3. Outwards correspondence a. To note Presidents bulletin #1 for this year 4. To confirm decisions taken a. Web-site changes to current version i. Upgrade frequency and timeliness of providing content to the web-master ii. Review navigation iii. Continue use until a resource identified who is will to volunteer to build, migrate, and manage a replacement web-site. iiii. Note decision that the building of invoicing and booking functionality, for Interschool events, has been declared out-of-scope for any review of the CV web-site. b. Advise ATO our updated business location, contact number, public officer, and mailing address. Probably similar action required with Victorian Consumer Affairs. c. Note appointed Carl Gorka to have authority to be Tournament manager of the 2010 Team Championship. d. Paid out Australasian Masters prizes and costs as per budget agreed earlier this year. 5. Handover of Treasurer papers and orientation. On target? 6. Each member of the Executive is required to occupy an operational position on the attached Organisation chart. Executive Members to advise their personal selection. Second, the Secretary to bring the chart up-to-date. Third, Executive members to note that each position on the chart has an accompanying job description, originally drafted by Gary Wastell; samples provided. 7. The rental agreement with the Canterbury Juniors Chess Club lapses on the 31st of December. The agreement essentially bundled a collection of tasks a. Clock maintenance and repair b. Clocks on loan to Clubs service c. Trophy purchase and engravings d. Venue available at no charge to run licenced Interschool events e. Venue available for CV events f. Tournament Organiser of the Victorian junior titles events g. Tournament Organiser of the Victorian Open week-ender h. Equipment storage It is clear Clubs want this opportunity to be advertised for bids. Likely to be no bundled solution. Action necessary to seek expressions of interest from Clubs to be involved in the provision of these services. Appointment of Action Officer on this task. 8. Inwards Correspondence a. From David Cordover; re web-site offer. b. Other 9. Set next meeting date and location. 10. Close meeting I was attending as an observer to complete the handover of financial artefacts to Treasurer, David Grenness, and ended up as Minute taker as Jamie Kenmure sent his apologies caused by a family emergency. Listening to the discussion I was impressed by quick start of individual Committee members who had accepted new operational roles on the organisation chart and advised of their progress before this first meeting. MOZ* ps The Committee has the option to use a free Google calendar software application. This calendar can easily 'bolt on' to any existing web-site and changing to this free Google option needs a bit of examination as to best timing. __________________ FReedom though Fischer-Random chess to enjoy the whole game.